When and How Can I Run the Holiday Year-End Procedure in Atlas?
The holiday year-end procedure in Atlas is a critical process for managing holiday allocations and ensuring a smooth transition into the new holiday year. Below, we provide a comprehensive guide to help you understand when and how to run this procedure, along with solutions to common issues.
Overview of the Year-End Procedure
The year-end procedure in Atlas is designed to finalise the current holiday year and prepare the system for the new holiday year. This process includes:
Closing out the current holiday year.
Adjusting and finalising employee holiday allocations.
Preparing the system for the new holiday year.
Timing and Availability
The year-end procedure becomes available on the first day of the new holiday year. For example:
If your holiday year runs from April 1 to March 31, the year-end procedure can be initiated on April 1. Before this date, the system will indicate that you are up to date and will not allow the procedure to begin.
The system is designed to ensure that the procedure is only available once the new holiday year has officially started.
Common Issues and Resolutions
Issue: Unable to Start the Year-End Procedure
If you cannot start the year-end procedure, it is likely because the new holiday year has not yet begun. Ensure that the date is the first day of the new holiday year before attempting to run the procedure.
Issue: System Attempts to Run the Procedure for the Wrong Year
This issue may occur if the year-end procedure for the intended year has not yet opened. Wait until the procedure for the correct year becomes available, and then initiate it.
Issue: Unable to Complete Allocations or Adjustments
You cannot finalise holiday allocations or make adjustments until the year-end procedure has been run and submitted. Once the procedure is completed, you will be able to finalise allocations for the new holiday year.
Frequently Asked Questions (FAQs)
When can I run the year-end procedure if my holiday year starts on April 1?
You can run the year-end procedure on April 1, the first day of the new holiday year. The system will not allow the procedure to begin before this date.
Why can’t I adjust holiday allocations before the new holiday year opens?
The system requires the year-end procedure to be completed before any adjustments can be made. This ensures that all allocations are finalized for the previous year before changes are applied to the new year.
What should I do if the system tries to run the procedure for the wrong year?
Wait until the year-end procedure for the correct year becomes available. This typically happens on the first day of the new holiday year.
Conclusion
The holiday year-end procedure in Atlas is straightforward once you understand the timing and system requirements. By ensuring that you initiate the procedure on the first day of the new holiday year and addressing any issues promptly, you can manage holiday allocations effectively and transition smoothly into the new year.